Oral Presentation Guidelines

Please follow the below guidelines for your oral presentation. If you have any further questions please email sleep@tcc.co.nz   

Program
The program is available to view here. Authors accepted as oral presentations will be notified in July 2017. If you decide to withdraw your abstract, please advise us as soon as possible so that the program can be adjusted accordingly.

Meeting Venue
The Meeting venue for 2017 is SkyCity Convention Centre, Auckland located in the CBD. It is close to the SkyCity Grand Hotel where all the International Faculty will be staying.

A Speakers' Preparation Room will be open during the Meeting. The venue halls are equipped with a laptop and data projector and you will have the choice of a lectern, lapel or handheld microphone. If you require any other equipment, please advise us on sleep@tcc.co.nz.  

The Convention Centre has wireless internet access.

PowerPoint slide and Speakers’ Preparation Room
Please create your PowerPoint presentation in the 16:9 ratio, as this is the best display for the venue screens. Please take this presentation on a USB stick to the Speakers' Preparation Room, located in the Canterbury Room, at least 2 hours prior to the start of the session you are presenting in. The AV technicians will load it onto the Meeting PCs and return your USB stick.

As a back up we recommend you bring two copies on separate memory sticks.

If you would prefer to bring your own laptop, please ensure you visit your presentation room in plenty of time prior to your talk to ensure your laptop can be tested. If using a Mac, please also bring your own VGA adaptor. 

Speakers’ Preparation Room opening hours:
Thursday: 0730-1600hrs
Friday: 0630-1600hrs
Saturday: 0630-1600hrs

Presentation Time
Please prepare your 15 minute presentation time to consist of 10 minutes presentation and 5 minutes questions.

Please take a few minutes to familiarise yourself with your session venue (details will be in the Meeting App and Website) and audio visual equipment at some stage before you are scheduled to speak.

Please be in your session venue at least 10 minutes prior to the start of your session and introduce yourself to your session chairperson.  

Slides for your Disclosure Statement 
Please click here to download PowerPoint slides for your disclosures. These slides are for all presentations. 

One of these slides needs to be included at the beginning of each presentation please. 

Please make sure you delete the statements which are not applicable to you.

These will be reviewed at the Speakers' Preparation Room and if you have been unable to include a slide the technician will automatically include a slide noting that the Disclosure Statement was not returned.

Recording and Copyright Consent
As part of Sleep DownUnder’s strategy to provide continuing professional development opportunities for our Members, some sessions during the Annual Scientific Meeting will be recorded. If any of your talks are scheduled in these sessions we will forward permissions form nearer to the Meeting.

Abstract Publication
Please note that acceptance of your abstract is taken as confirmation of your agreement to have your abstract published in the Meeting Proceedings and/or Meeting app.

Registration
All presenting authors (oral and poster) must register and pay to attend the Meeting by 31 July 2017, to be included in the abstract publication and Meeting App. Otherwise we regret that your presentation will have to be removed from the program.

Registrations are now open and earlybird prices close on Monday 31 July 2017.

To register, please click here.

Student Registration:
Students must submit a letter from their supervisor defining their student status and include a copy of their current student card when registering for the Meeting. On registration, students will be asked to email this documentation to sleep@tcc.co.nz.

Scams
Please note that there are some unscrupulous individuals out there that occasionally target conference speakers with the aim of extracting personal and financial information for their own benefit. If you receive any request for information that you suspect may be a scam, please email us for clarification immediately at sleep@tcc.co.nz. All of the legitimate Conference correspondence will come from sleep@tcc.co.nz (or similar email addresses ending in @tcc.co.nz).

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